Join Our Team
Explore Exciting Career Opportunities
Administrative Manager
Location: Toronto, ON Industry: Real Estate Investment Role Summary We are a Toronto‑based investment company focusing on mining projects and real estate development/investment. We are looking for a Administrative Manager to handle day‑to‑day cash and banking activities, basic finance support, and general office administration, while supporting both our mining and real estate business teams. This role is ideal for a detail‑oriented, reliable candidate who wants to develop a long‑term career in Canada and is interested in the mining and real estate sectors. Key Responsibilities - Cashier & Basic Finance Support Handle daily cash and bank transactions: receipts, payments, transfers, and wire payments, ensuring proper approvals and accurate records. Maintain cash and bank balance records; prepare simple daily/weekly cash reports as needed. Manage expense reimbursements: check supporting documents, ensure compliance with company policies, and organize receipts for filing. Assist in preparing and organizing basic accounting documentation for internal use and for external accountants/tax advisors (e.g., KPMG, PWC etc). Track and assist with payments related to project expenditures (mining site costs, real estate project costs, professional fees, etc.) after internal approval. Help maintain accounts payable lists for vendors, consultants, and professional service providers (law firms, planners, engineers, etc.). - Administration & Office Support Handle general office administration: office supplies, mail and courier, filing, and office maintenance coordination. Organize and maintain corporate documents (contracts, agreements, board resolutions, corporate registries, shareholding documents), including both digital and physical files. Coordinate meeting scheduling and logistics with lawyers, accountants, planners, consultants, and business partners; prepare simple meeting notes when required. Assist with business travel arrangements (flights, hotels, car rental) and organize related expense claims. Prepare and documents and forms (e.g., payment request forms, simple summaries, basic filings). - Support for Mining & Real Estate Projects Support project managers by coordinating documentation and payments related to mining projects (including Ross Mine / tailings projects and consulting contracts). Assist with communication and documentation for real estate projects: coordinate with law firms, accounting firms, planning consultants, and property managers regarding invoices, contracts, and payment schedules. Help maintain cost tracking spreadsheets for mining and real estate projects and provide basic data to management as required. Assist in preparing simple project progress and expenditure summaries for internal reporting. --- Qualifications & Skills - College diploma or bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred. - Minimum 3 years of experience in a cashier, finance assistant, or administrative role. - Experience in Canada or North America is an asset. - Solid understanding of basic finance and cash handling processes (cash/bank transactions, reimbursements, basic accounting concepts). - High level of accuracy, integrity, and confidentiality in handling financial information. - Proficient with Microsoft Office (Excel, Word, Outlook) and comfortable with online banking platforms. - Good organization and time‑management skills, able to handle multiple tasks and deadlines. - Experience with accounting software (e.g., QuickBooks, Xero, Sage) is an asset. - Interest or prior exposure to the mining or real estate industry is an advantage. - Based in Toronto and able to commute to the office on a regular basis. --- Preferred Assets - Experience working in an accounting firm, real estate developer, or mining company. - Familiarity with basic project cost concepts (CAPEX/OPEX, budgets). - Valid driver’s license is an advantage. - Strong written and verbal communication skills in English; Mandarin Chinese or France ability is a strong asset.
Mining Project Coordinator – Tailings & Closure
Location: Toronto HQ (with regular travel to Timmins, Ontario) Core Purpose: We are seeking a Mining Project Coordinator with tailings and mine closure experience to support the restart of the tailings recovery project in Timmins, Ontario. Based in our Toronto headquarters, this role will coordinate technical, regulatory, and documentation activities for the project, working closely with on-site personnel, external consultants, regulators, and Indigenous and local stakeholders. --- Key Responsibilities 1. Project Documentation and Data Management - Compile, organize, and maintain the full project document library, including closure plans, environmental, geotechnical, or assay reports, pilot test data, and laboratory reports. - Ensure documentation is current, well-indexed, and easily accessible to both internal and external stakeholders. 2. Technical and Due Diligence Support - Coordinate technical aspects of investor and Joint Venture (JV) due diligence, including preparing technical information packages and responding to technical queries. - Organize and track laboratory and field testing programs, including sampling, pilot tests, and verification work. 3. Regulatory and Permitting Coordination - Act as a key liaison with local and provincial regulators, such as MNDM, MECP/MOE, and municipal authorities. - Prepare and submit required permitting applications, annual filings, monitoring reports, and other regulatory documentation related to tailings and mine closure. 4. Indigenous and Community Interface (Documentation Support) - Coordinate administrative and documentation interactions with Indigenous communities and local stakeholders as directed by company leadership. - Maintain meticulous records of consultation activities, related agreements, and company commitments. 5. Site-Head Office Coordination - Serve as the central coordination point between Toronto HQ and the Timmins site team, including the site foreman, contractors, and consultants. - Monitor site progress on test programs and field activities; track schedules and deliverables; review field data and ensure a timely flow of information to management and partners. 6. Milestone and Funding Support - Track technical and operational milestones that are strictly linked to funding disbursements or JV obligations. - Support the finance team in verifying milestone completion and preparing related reports for investors and lenders. 7. Reporting and Risk Management - Prepare regular progress reports, dashboards, and risk summaries for senior management. - Identify technical, regulatory, or schedule risks early and recommend proactive mitigation actions. --- Qualifications and Skills Minimum Requirements - Education: Bachelor's degree in Mining Engineering, Geological Engineering, Environmental Engineering, or a closely related engineering discipline. - Industry Experience: Relevant mining industry experience in site or project roles, with demonstrated exposure to: - Tailings management and/or mine closure / reclamation, AND - Mining project development or operations. - Technical Knowledge: Working knowledge of mine site technical concepts such as tailings deposition, basic geotechnical/hydrogeologic principles, and ore/waste handling. - Ontario Regulations: Familiarity with environmental permitting and regulatory processes in Ontario (for example, for tailings, water, closure, EA) is strongly preferred. - Financial Literacy: Basic project financial literacy, meaning you are able to read and interpret project budgets, understand CAPEX/OPEX categories, and support milestone-based funding checks. - Communication: Strong written and verbal English communication skills; capable of drafting clear technical or regulatory documents and coordinating multi-party communications. - Organization: Excellent organizational skills, sharp attention to detail, and the proven ability to manage multiple concurrent tasks and deadlines. - Mobility and Location: Must be based in Toronto (or willing to relocate) with availability for regular travel to Timmins as required. Holds a valid driver's license and is able to travel to remote mine sites. Preferred / Additional Assets - Professional Credentials: Relevant certifications such as a P.Eng. in Ontario (or eligibility), PMP, or other recognized mining or environmental credentials. - Specialized Experience: Prior experience with tailings re-processing, tailings recovery projects, or mine closure implementation. - Stakeholder Relations: Direct experience working with Indigenous communities and local stakeholders on mining or infrastructure projects.